Overview
We are recruiting an experienced, detail-driven Bookkeeper to manage the financial records of both business and trust accounts, ensure compliance with legal and regulatory requirements, and support the day-to-day running of the office. This role suits someone proactive, well organised, and confident in financial processes.
Responsibilities
Maintain accurate financial records for business and trust accounts.
Reconcile accounts and ensure compliance with financial regulations, including FICA.
Oversee and manage the day-to-day operations of the office.
Prepare and assist with audits.
Utilize Lexpro software for financial management and reporting.
Assist paralegals with file balancing and account reconciliation on the day of registration before payments are made.
Trust Account Procedures
Verify sufficient funds are available before processing payments from trust accounts.
Transfer funds between investment and main accounts as required.
Ensure trust creditor accounts have adequate balances for payments and reconcile discrepancies.
Maintain detailed records of all reversals and corrections, with explanations signed off by the Director.
Monthly Duties
Process interest on all open investment accounts.
Reconcile bank statements with Lexpro records for main and investment accounts.
Prepare journals and accounts for monthly sign-off by the Director.
Follow up on balances remaining in trust accounts from previous transfers and ensure proper allocation.
Generate and submit monthly reports for Director approval.
Weekly Duties
Follow up on debit balances and report to Directors.
Monitor investment account balances exceeding trust creditor balances and take corrective action.
Address old balances and provide updates to the Director.
Report any procedural discrepancies to the Director.
Qualifications
Proven experience as a Bookkeeper or in a similar financial role.
Proficiency in Lexpro software is essential.
Strong understanding of trust account procedures and financial regulations.
Exceptional attention to detail and organizational skills.
Ability to work independently and manage multiple tasks effectively.
Excellent communication and problem-solving skills.
If you are a meticulous and dedicated professional with a passion for financial management and compliance, we encourage you to apply for this exciting opportunity.