Overview
We’re on the lookout for a highly professional and exceptionally organised Executive PA to support our client’s Managing Director/Senior Partner, based in Durbanville. This role is key to keeping day-to-day operations running smoothly, while also playing a hands-on role in marketing and business development coordination.
If you're proactive, detail-driven, and thrive in a high-performance environment, this could be your next big move
Responsibilities
Executive Personal Assistant Duties
Provide high-level administrative support to the Director/Partner, including diary management, travel arrangements, and handling confidential correspondence.
Prepare meeting agendas, minutes, presentations, and reports.
Screen and prioritize emails, phone calls, and appointments.
Manage confidential and sensitive information with utmost discretion.
Coordinate internal communications on behalf of the Director.
Assist with personal family matters when required.
Office Management
Oversee daily office operations to ensure efficiency and productivity.
Manage office supplies, equipment, and service contracts.
Liaise with IT, property services, and vendors.
Maintain and monitor filing systems (both digital and paper-based) in compliance with legal and data protection standards.
Supervise support staff, such as receptionists or filing clerks, if applicable.
Implement and maintain office procedures and policies.
Ensure offices are adequately stocked with necessary supplies, including stationery and refreshments.
Marketing & Business Development Coordination
Collaborate with the management team to implement the firm’s marketing strategy.
Coordinate social media content, email campaigns, newsletters, and website updates.
Organize client events, webinars, and staff functions.
Maintain and update the firm's CRM and client mailing lists.
Liaise with external marketing consultants or agencies as needed.
Qualifications
Minimum of 3 years’ experience in an office management or PA role, preferably within the legal or professional services sector.
Strong understanding of conveyancing processes and terminology.
Proficiency in Microsoft Office Suite and practice management software.
Experience with digital marketing tools and platforms (e.g., Canva, Mailchimp, social media schedulers).
Excellent organizational, multitasking, and problem-solving abilities.
Strong communication and interpersonal skills.
Discretion, professionalism, and a proactive attitude.
Must have own transport
Key Attributes
Attention to detail and high standards of accuracy.
Ability to handle pressure and meet deadlines.
Client-centric approach and professional demeanor.
Tech-savvy and open to process improvement.
Fluency in English and Afrikaans is preferred.
Day-to-Day
Manage the Director’s schedule, ensuring all appointments and commitments are efficiently organized.
Oversee office operations, ensuring a productive and professional environment.
Coordinate marketing initiatives, including social media updates and client communications.
Handle confidential matters with discretion and professionalism.
Support the Director with both professional and occasional personal tasks.
If you're a detail-oriented professional with a passion for operational excellence and top-tier client service, we want to hear from you. This is a fantastic opportunity to be part of a dynamic team and make a real impact at the heart of the business.