Executive Personal Assistant

Location Cape Town
Discipline: Legal
Job type: Permanent
Contact name: Lorna Henry

Contact email: lorna@networkersint.co.za
Job ref: 39672
Published: about 6 hours ago
Overview

We’re on the lookout for a highly professional and exceptionally organised Executive PA to support our client’s Managing Director/Senior Partner, based in Durbanville. This role is key to keeping day-to-day operations running smoothly, while also playing a hands-on role in marketing and business development coordination.

If you're proactive, detail-driven, and thrive in a high-performance environment, this could be your next big move

Responsibilities
Executive Personal Assistant Duties
  • Provide high-level administrative support to the Director/Partner, including diary management, travel arrangements, and handling confidential correspondence.

  • Prepare meeting agendas, minutes, presentations, and reports.

  • Screen and prioritize emails, phone calls, and appointments.

  • Manage confidential and sensitive information with utmost discretion.

  • Coordinate internal communications on behalf of the Director.

  • Assist with personal family matters when required.

Office Management
  • Oversee daily office operations to ensure efficiency and productivity.

  • Manage office supplies, equipment, and service contracts.

  • Liaise with IT, property services, and vendors.

  • Maintain and monitor filing systems (both digital and paper-based) in compliance with legal and data protection standards.

  • Supervise support staff, such as receptionists or filing clerks, if applicable.

  • Implement and maintain office procedures and policies.

  • Ensure offices are adequately stocked with necessary supplies, including stationery and refreshments.

Marketing & Business Development Coordination
  • Collaborate with the management team to implement the firm’s marketing strategy.

  • Coordinate social media content, email campaigns, newsletters, and website updates.

  • Organize client events, webinars, and staff functions.

  • Maintain and update the firm's CRM and client mailing lists.

  • Liaise with external marketing consultants or agencies as needed.

Qualifications
  • Minimum of 3 years’ experience in an office management or PA role, preferably within the legal or professional services sector.

  • Strong understanding of conveyancing processes and terminology.

  • Proficiency in Microsoft Office Suite and practice management software.

  • Experience with digital marketing tools and platforms (e.g., Canva, Mailchimp, social media schedulers).

  • Excellent organizational, multitasking, and problem-solving abilities.

  • Strong communication and interpersonal skills.

  • Discretion, professionalism, and a proactive attitude.

  • Must have own transport

Key Attributes
  • Attention to detail and high standards of accuracy.

  • Ability to handle pressure and meet deadlines.

  • Client-centric approach and professional demeanor.

  • Tech-savvy and open to process improvement.

  • Fluency in English and Afrikaans is preferred.

Day-to-Day
  • Manage the Director’s schedule, ensuring all appointments and commitments are efficiently organized.

  • Oversee office operations, ensuring a productive and professional environment.

  • Coordinate marketing initiatives, including social media updates and client communications.

  • Handle confidential matters with discretion and professionalism.

  • Support the Director with both professional and occasional personal tasks.

If you're a detail-oriented professional with a passion for operational excellence and top-tier client service, we want to hear from you. This is a fantastic opportunity to be part of a dynamic team and make a real impact at the heart of the business.