Overview
We are seeking a highly organized and proactive Office Manager to oversee the smooth and efficient operation of our client's UK office. This is a standalone role, ideal for a self-motivated individual with a strong administrative background. The successful candidate will be responsible for managing a variety of administrative, logistical, HR, and facilities-related tasks. This position is office-based, and applicants must be located in the UK.
Responsibilities
Post & Logistics
Manage incoming and outgoing post and courier services for the UK office.
Coordinate international shipping and document transfers between the UK and South Africa offices.
Track and monitor delivery timelines.
Liaise with external logistics providers.
Maintain accurate records of shipments, costs, and delivery confirmations.
Purchasing
Order and monitor stationery supplies, cleaning supplies, and other consumables.
Facilities & Compliance
Manage health & safety standards and building maintenance.
Liaise with external service providers to ensure a safe and efficient working environment.
Supplier Management
Source, evaluate, and onboard office suppliers as needed (stationery, IT equipment, catering, cleaning services, etc.).
Monitor supplier performance and address any issues promptly.
Maintain a supplier database and collaborate with finance to process invoices and manage budgets.
HR Support
Assist with onboarding new employees by preparing desks, equipment, and access cards.
Set up IT tools and ensure new hires have the required office supplies.
Coordinate with HR for induction schedules and training logistics.
Support staff with day-to-day queries about office facilities and equipment.
Health & Safety
Undertake Health and Safety Representative, Fire Marshall, and First Aid training.
Lead the management of the internal Health and Safety Committee.
Qualifications
Proven experience in an administrative or office management role.
Strong organizational and multitasking skills.
Excellent communication and interpersonal abilities.
Proficiency in Microsoft Office Suite and other relevant software.
Knowledge of health and safety regulations is an advantage.
Ability to work independently and take initiative.
If you are a detail-oriented professional with a passion for creating an efficient and well-organized work environment, we encourage you to apply for this exciting opportunity.